budget

real budget

item

amount

status

invoice from dock europe for accom & breakfast

9254.80€

paid ✅ (rt.debian.org #9469)

invoice from cantina for lunch and dinner on 7 days

2037.40 €

paid ✅ (rt.debian.org #9461)

invoice from tacos for dinner on Thursday

315 €

paid ✅ (rt.debian.org #9462 )

receipts for bread, fruits, juice & soda for the cheese&wine event on Wednesday

39.73 €

paid ✅ (rt.debian.org #9463)

invoice from t-shirt supplier for 34 shirts

476.74 €

paid ✅ (rt.debian.org #9459)

invoice to paride @d.o for corporate accomodation & food

-500 €

paid ✅ (rt.debian.org #9460)

total:

11623.67€

approved budget

On Mon, Dec 11, 2023 at 08:56:11PM +0200, Jonathan Carter wrote:
> > income
> >     none
> > 
> > estimated expenses in EUR
> >     2750    dock europe seminar rooms for 6.5 days
> >     6800    dock europe accomodation for 30 people 7 nights, linen, towel, etc
> >     4000    cantina, lunch & dinner for attendees. (upper estimate)
> >     1000    event tshirt production costs, maaaybe
> >     2000    breakfast for 30 attendees at dock europe
> >     117     misc
> >     ======
> >     16667
> > 
> > so maximum projected costs for Debian: 16667.
> > 
> > Thank you for your support in running this event! :)
>
> Expense approved, even though it's quite far into the future. Hope it helps
> with planning!
>
> > (Or do tell me this is not a good plan, eg "the event should should
> > at least have x EUR sponsors" or whatever.)
>
> I do think getting sponsors is still a good idea. Not only for the money,
> but for the relationships that we forge with them.
>
> Also, I think you should keep an option open if someone wants to (and have
> the means to) pay for their own accommodation if they want to. Some people
> are wealthy and can afford it, or maybe you could also have a corporate
> registration option available that covers everything for a person.
>
> With that said, don't feel pressured to break even on this event, although
> keep in mind it is possible to recover a lot of the costs and to involve
> companies.
>
> Have fun and hope to also see you there again next time!

(posted here with approval from Jonathan.)