Role

Description

Lead(s)

Helpers

Chief organiser

The chief organiser is in charge of everything. This role entails being first point of contact for all and sundry, and representing the conference to the outside world. This is a very communicative and intermittently extremely time-consuming role. This can of course also be taken on by a team which works together extremely closely.

Allrounder

Does whatever needs doing: kicking the chief organiser, annoying the treasurer, going to the party, whatever.

Accommodation

Student dormitory

Accessibility

Assist any person with physical disabilities for any reason, along with a single point of contact to co-ordinate.

Artwork and Design

Creates and finalises artwork, co-ordinates with community.

Bursaries

Decide who gets sponsored for the conference

Catering

Deals with all things related to catering, including the bar, and serves as the participants' point of contact for these matters.

Cheese and Wine

Organize and serve as point of contact / responsible person during the party itself.

Conference Dinner

Organize and serve as point of contact / responsible person during the party itself.

Content

Defines the content of the conference: keynotes, talks, schedule, etc.

Copy editing (proof reading)

Reviews texts for native English editing: usage, grammar readability and etc. For examples, publicity, website, and other English documents. Attending organizing meetings.

Day Trip

Organises the day trip, and serves as point of contact on the day.

Diversity and Welcoming newcomers

Contact point for diversity inclusion and welcoming newcomers

Facilities

Remains in constant contact with the venue's management, and relays queries, desires and alterations between the team and the venue staff.

Family coordinator

Deals with the needs of families, in regard to accommodation, catering and childcare, and tends to the relevant wiki pages.

Fundraising

Determines the sponsorship levels and takes charge of the acquisition of ALL THE MONEYZ!

Network

Deals with LAN, routing, and DHCP, and lays cable and sets up access points if necessary.

Printing

Responsible for public information signs and advertising. Overall in printed materials kind of photo wall, placards, banners, etc.

Publicity

Spreads the word about DebConf using the Debian Publicity channels, and DebConf specific channels. Supplies the local press with news items frequently and regularly, and serves as their contact person on the phone and in person.

Registration and Front Desk

Before the conference, general point of contact, during the conference, the person who solves people's problems, or refers them to someone who can.

Room assignments

Plans the distribution of participants among rooms, and rooms among participants, and serves as the participants' point of contact for these matters.

Servers

Looks after local servers (Debian-Mirror ?, possibly hosting for Videoteam server).

Swag

Design, find vendors and arrange swag items in time for the event

Travel

Up to scratch on the subject of visas, etc.; also point of contact for travel coordination including local arrival and departure, and in charge of maintaining the relevant wiki pages.

Treasurer

Drafts the budget in cooperation with the team, ensures it is adhered to or adjusted, maintains all accounts and is in charge of all monetary transactions.

Video

The team who does the live streaming of the conference.

Visa

Helps attendees on visa issues and invitation letters. Background check if attendee is a visa-seeker or a real attendee.

Website

Designs, implements, and maintains the website, including all content which doesn't fall within the remit of other specific team members.

IRC nick

Salsa

Person

Lead

Help